Employers

EMPLOYERS

We make your business compliant by law and manage the complete chain of events when an incident occurs.

WHAT TO EXPECT

At COID Consult, we manage the complete chain of events when an employee of your company gets injured or contracts a disease within your work place.

We also look after employees who are injured in motor vehicle accidents whilst driving for your company.

Accidents outside the Republic are also catered to.

We ensure that you are fully compliant with COIDA. This includes getting your Letter Of Good Standing annually. 

Where an employee is booked of for 3 days or more, the employer must pay the employee at least 75% of his or her salary. Where the employee meets with a permanent disability, the fund will pay compensation to such an employee.

We will claim from the fund all salaries you advanced dating back to 2011. This is, where an employee was off for longer than 3 days, and you as the employer paid him/her 75% of their salary, you are entitled to get those monies back in terms of Section 47 of COIDA.

Where you have paid medical accounts on behalf of your employee, we can recover those monies as well.

We also attend to the employee in their personal capacity. We remove the headache, of you having to deal with the employee’s claim. This enables your HR or Finance department to concentrate on what they do best.

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EMPLOYER SECTIONS AS PER THE ACT: OBLIGATIONS OF EMPLOYERS

SECTION 80: 

An employer carrying on a business is required to register with the commissioner and furnish him with the details of their business.


SECTION 81:

An employer is to keep a record of earnings and specifics of all employees. These are to be kept for a period of at least 4 years after the date of the last record.


SECTION 82:

An employer is required to submit a return showing the amount of earnings paid to all of their employees from 1 March of the previous year up to the last day of February of the current year. This return should be submitted by 31st day of March in each year.


SECTON 83:

The Director-General will assess an employer according to a tariff of assessment calculated on the basis deemed necessary by the Director-General.


SECTION 86:

An assessment shall be paid by an employer to the commissioner within 30 days after the date of the notice of assessment.

Interest is payable on overdue assessments as determined by the Director-General.


SECTION 87:

Failure to pay an assessment in accordance with section 86 may result in a fine being imposed by the Director-General at the prescribed percentage on the amount outstanding.

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DOCUMENT DOWNLOAD

(Click on the below links to download PDF)


  1. COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ACT
  2. W.CL.2 EMPLOYERS REPORT OF AN ACCIDENT
  3. W.CL.4 FIRST MEDICAL REPORT
  4. W.CL.6 RESUMPTION REPORT
  5. W.CL.132 AFFIDAVIT BY EMPLOYEE
  6. EMPLOYER REGISTRATION FORM
  7. NEW ASSESSMENT MODEL FOR COMPENSATION FUND
  8. WAC33 BANKING DETAILS FORM

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SERVICES

  • Company Registration
    • To register a company where the company has not been registered, or to register new companies as per S 80 of COIDA.
  • Banking Details
    • In order to receive any refunds or to retrieve any salary advances from the Compensation Fund, a company needs their banking details verified and loaded on their electronic system.
    • We will verify whether the clients banking details are registered.
    • All relevant documents will be completed and submitted on behalf of the company.
  • Return of Earnings (ROE)
    • Ensure correct and timeous submission of the ROE.
    • Ensure the assessment is correct.
    • Ensure timeous payment on your assessment.
    • Arrange for a payment plan where need be.
    • Address incorrect penalties and/or interest.
  • Letter of Good Standing (LOGS)
    • After compliance by paying your assessment, we will obtain your LOGS for you.
    • Ensure correct classifications, name of business and further details.
  • Verifications of Letter Of Good Standings

    • Companies are encouraged not to deal with subcontractors of broker

    where their LOGS is not in place and/or fabrications.

    • We Will verify LOGS’s on your behalf and ensure compliance from

    those companies.

  • Audits or Investigations on Return Of Earnings

    • Where mistakes have been made when submitting your ROE, we can

    assist in resolving the audit or dispute on a matter.

    • We deal directly with the fund in

  • Standard Operating Procedure (SOP)

    • COID Consult to draft an SOP specifically for the clients’ needs when

    an accident or disease occurs.

    • The SOP cover advice on which medical service providers to use, what

    protocol to follow with serious and non-serious injuries.

    • Ensure the correct documentation is submitted and when to submit it.

  • Complete running of you Injury On Duty cases - Including everything to do with Umehluko

    • COID Consult will take procedural control of any IOD or Disease that

    occurs.

    • Submission of your Employers Report Form (W.Cl 2) onto Umehluko

    and providing you with a claim number within 48hours after receipt.

    • We ensure that liability gets accepted for the IOD/Disease.

    • We submit the First Medical Reports to the Compensation Fund.

    • We take care of Progress Reports and Final Medical reports on your

    behalf.

    • We will take care of the whole process from date of accident to

    finalization of the claim.

    • The above enables us to recover payments made by you to the

    employee whilst he/she was off duty.

  • Temporary Total Disablement (TTD)

    • COID Consult will submit the necessary paperwork to the

    Compensation Fund in order to claim back salaries that you paid to

    injured workers whilst they were off duty.

    • COID Consult will also recover medical expenses the company might

    have paid on an injured employees’ behalf.

    • Monies get paid into the client’s bank account,

    • COID Consult agrees to a 15% commission of all capital recovered for

    the client. The 15% is over and above the retainer fee.

    • TTD payments are billed monthly when a remittance was received by

    the Compensation Fund.

  • Employee assistance

    • COID Consult will offer assistance to the companies’ employees that

    are injured on duty.

    • The Client simply refers the employee to us, removing that headache

    for the employer.

    • COID Consult enters into its own agreement should the employee wish

    to, to assist in recovering his/her compensation.

  • Historic Claims

    • COID Consult can “look into” all your old IOD claims where you have

    not claimed back your “TTD monies”.

    • A due diligence will be performed on all you IOD claims dating back to

    1 August 2014.

    • We will do an assessment to see what is needed to recover monies on

    your behalf.

    • COID Consult will submit the necessary documentation and claim back

    old historic monies owed to you by the Compensation Fund.

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